Entering Client Information

The following data capture tools are available within UgandaEMR based on the MoH October 2014 HMIS Manual:
  1. 1.
    HMIS 031 Outpatient Form
  2. 2.
    HMIS 035a Safe Male Circumcision Client Form
  3. 3.
    HMIS 053 Appointment Book
  4. 4.
    HMIS 055b HIV Counseling and Testing Client Card
  5. 5.
    HMIS 071 Integrated Antenatal Form
  6. 6.
    HMIS 072 Integrated Maternity Form
  7. 7.
    HMIS 078 Integrated Postnatal Form
  8. 8.
    HMIS 082a Exposed Infant Clinical Chart
  9. 9.
    HMIS 089a Daily Activity Laboratory Register for Clinical Chemistry
  10. 10.
    HMIS 094 Daily Activity Register for Haematological Indices
  11. 11.
    HMIS 095 Daily Activity Register Viral Load and CD4 Count
  12. 12.
    HMIS 096A Health Unit TB Register
  13. 13.
    HMIS 117 Viral Load Non Suppressed Reister
  14. 14.
    HMIS 122a HIV Care/ART Card
  15. 15.
    Comprehensive HIV Care/RT Patient Referral/Transfer Form
Each of the data collection tools above also has the corresponding register developed as an inbuilt data report

Entering Client Information

To enter patient information follow the steps below
  1. 1.
    Go to the home page
  2. 2.
    Click search patients
    Find Patient Screen
  3. 3.
    Enter the search term in the text box, this can be the patient name or any identifier assigned to the patient, such as but not limited to National ID, ANC number, PNC number, Patient clinic number, Exposed Infant or birth cohort number. The search only begins after three (3) characters have been entered.
    Search Patient
  4. 4.
    In the search results, click on the row with the patient which will display that patient's dashboard.
    Found Patient
    Patient Dashboard


All patient data capture is based on visits. To add a visit, make sure you are on the patient dashboard for whom you want to enter a visit (refer to entering patient information) or if you are already on a specific visit then you can click on actions drop down and then select add visit
Add visit when in patient dashboard
Add visit when another visit is active

Add Past Visit

To add past visit, make sure that the patient has no duplicate visit with the same date you are entering and also make sure that all other patient visits are closed (no open visits) then;
  1. 1.
    Click on the add past visit link on the right
    Add past visit
  2. 2.
    Enter the visit start date and the visit stop date if the visit is more than one day, otherwise leave the default
    Enter start and end dates for new patient
  3. 3.
    Click confirm
  4. 4.
    This will take you to the visit page
    Screen after adding new visit

Edit Visit Start and End Dates

To edit the dates for a visit,
  1. 1.
    Click on the edit link. If the dates you want to select do not appear, it means that there are encounters whose date can not be in that range. Either delete all the encounters which belong to the visit or you can just create new visit

Edit visit

Edit visit with new dates
2. Otherwise click confirm

Delete a Visit

The delete link appears only if the visit has no encounters, so make sure that the encounters are deleted from the visit.